Job Description

Why Join Us

• Boutique, high-end psychotherapy practice (not a high-volume clinic)
• Direct collaboration with ownership— your ideas will be implemented
• Fast-growing organization with strong upward mobility
• Modern, thoughtfully designed office environment
• Meaningful work improving client care

Position Overview

We are seeking a  high-level Practice Manager to oversee operations, lead our administrative team, and manage both  day-to-day office performance and facility operations .

This role requires someone who can  drive efficiency, maintain a premium client environment, and build scalable systems .

Core Responsibilities

• Lead daily operations (scheduling, front desk workflows, staff coordination)
• Manage billing, collections, and revenue cycle performance
• Supervise and develop administrative staff
• Track and report KPIs (show rates, collections, clinician utilization)
• Ensure HIPAA/OSHA compliance
• Oversee social media and community outreach efforts

Facility & Office Management

• Oversee the  physical office environment , ensuring a clean, organized, and high-end client experience
• Coordinate  maintenance, repairs, and vendor relationships (cleaning, IT, utilities, etc.)
• Manage office supplies, equipment, and inventory
• Ensure safety standards and workplace compliance are consistently met
• Proactively identify and resolve facility-related issues

Requirements

• 2+ years in  healthcare or mental health office management
• Experience with  billing, collections, and insurance workflows
• Experience overseeing  office or facility operations (vendors, maintenance, etc.)
• Proven leadership managing administrative teams
• Knowledge of HIPAA compliance
• Strong organizational and problem-solving skills
• Strong Tech proficiency (EMR/EHR, Google Workspace, Excel, etc)

Preferred

• Mental health or private practice experience
• Experience improving systems and workflows
• Familiarity with KPIs and operational dashboards

Benefits

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8-hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Job Tags

Full time, Private practice, Work at office, Monday to Friday, Flexible hours, Shift work, Weekend work, Day shift, Afternoon shift

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